DUCK SOUP COOP
Board Minutes
December 19, 2005
Present: Peggy James, Judy Krajewski, Ann Mueller, Cynthia Nelson, Ruth Peterson, Mary Helen Polensky.
Absent: Tania Nezrick, Kathy Stelford
The meeting was called to order by President Nelson at 7:05 p.m. Upon a motion by Mueller and second by Krajewski the minutes were approved as circulated.
The revised template of the agenda was distributed. All agreed to place status of the lease under continuing business. Meeting dates and agenda for the long range planning meeting were identified as new business items.
The Coop received a notification on the appeal for unemployment payments for a previous employee. The Board of Review finding on the appeal was in favor of Duck Soup.
The member mailing for renewal of membership has gone out with some returns already coming in.
Since the financial statement at the end of September was excellent, James proposed that a 4.1% cost of living allowance (the amount currently being used by the Social Security Administration) be given to the hourly staff and the store opener rather than the 3% amount that was planned for in the approved budget. Peterson moved and Polensky seconded the motion to approve this proposal. The motion passed.
James proposed bonuses be given as a gift to the hourly staff people ($200) and the store opener ($100) in the light of our excellent sales year. Since sales have increased and the staff has not expanded this past year, the workers have had an increased workload and they have responded to the challenge.
After discussion, Polensky moved and Krajewski seconded a motion that $200 bonuses be given to hourly clerks, the manager, assistant manager, maintenance person and $100 to the store opener. The motion passed.
Continuing Business
Nelson spoke of the history of our lease in the current building. The board agreed to review the status of the lease, which runs to October 13, 2008 and at the same time review options for the future.
The letter of evaluation of the General Manager has been circulated to all board members and comments elicited. The final document will be ready before the end of the year and will reflect salary changes.
The Long Range Planning Meeting will be held at the James residence at 940 Fairview (4th house east of 7th Street on January 28 from noon to 4 p.m. This will be in lieu of our January board meeting.
New Business
After discussion, the board agreed that the primary agenda for the long range planning meeting should be brainstorming on the future with a focus on the work of the committees. We will talk about the lease and the reset plans as well as review the financial statements for 2005.
The executive committee will be meeting one-half hour prior to all board meetings to review the agenda and items to be placed on the agenda.
The meeting was adjourned at 8:25 p.m.upon a motion by Polensky and second by Krajewski.
Ruth Peterson
Secretary