DUCK SOUP COOP
Long-Range Planning Meeting
Board Minutes
March 13, 2008
Present: Donna Jones-Ilsley, Peggy James, Leo Kurylo, Cynthia Nelson, Tania Nezrick, Ruth Peterson, Mary Helen Polensky, Patty Ruback
The meeting was opened by Mary Helen Polenskyat 6:45 pm. Manager James presented a tutorial on financial statements and general explanation of the financial workings of Duck Soup Coop (DSC). A series of questions with answers and clarifications followed.
James went on to say that all items will be able to be scanned by the end of the year. DSC still needs to acquire some handheld scanners to scan incoming inventory. The cost for getting this in place will be about $3500. It will make it possible to more fully use our Point of Sale (POS) system. It will also eliminate the necessity of a quarterly inventory and enable all items to be easily tracked.
The minutes for February were approved following a motion by Nelson and a second by Nezrick. The minutes for January were approved following a motion by Nelson and a second by Ruback.
The next dates for board meetings will be Friday, April 11 at 7 pm and Thursday May 8 at 7 pm.
A new full-time worker has been hired. James is contemplating hiring another person for a part-time position
Nelson moved and Kurylo seconded a motion to accept the appointment of Donna Jones-Ilsley to the board for a three-year term. The motion passed unanimously.
Committees were established for the coming year as follows:
Outreach/Membership - Nezrick, Jones-Ilsley, Ruback. Nezrick will serve as chair
Personnel - Kurylo, Peterson, Polensky. Peterson will serve as chair
Finance - Polensky, Kurylo, Nelson. Polensky will serve as chair.
Executive - Nelson, Peterson, Polensky. Nelson serves as chair This committee is comprised of the President, Secretary and Treasurer
James identified her priority for the year as finishing the implementation of the POS system and integrating it into many aspects of the work at DSC. This would include inventory, data entry, office help position, internal record keeping. The board unanimously concurred with this.
The Membership/Outreach Committee agreed to work on the newsletter.
James will provide a new email list for the purpose of contacting interested members who wish to receive board minutes..
The Energy Fair will take place August 9 – 10 in Oregon. DSC will participate
James will put up a sign offering private orientation as a possibility for new members.
The terms for board members were identified by drawing straws. This establishes the classes for board members and will provide for staggered terms for the board. The results are a follows:
Class of 2008 Ruth Peterson and Mary Helen Polensky
Class of 2009 Tania Nezrick and Patty Ruback
Class of 2010 Donna Jones-Ilsley, Leo Kurylo, Cynthia Nelson
Kurylo expressed a desire to redo the basement. This can be started as soon as Assistant Manager Stravers moves her office to a quieter part of the basement. The wiring for such a move was installed during the reset. The board concurred that this would be a worthy project.
James commented that electricity costs have been lower than expected even with new equipment.
The meeting was adjourned at 8:14 pm upon motion by Ruback and second by Jones-Isley.
Ruth Peterson
Secretary